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Previous: Setting up Appointment settings | Administrator Quickstart | Next: Entering Staff Schedule


Setting Staff Assignments

How to Access: User Accounts > Tutors > Select a Tutor > Click the Tutor Assignments Tab.
Purpose: This section determines which Subject Areas or courses a tutor can assist with. The tutor can either be made available for all Subject Areas, or for individual courses by selecting the Term and then the course.

  1. Navigate to the Administration > User Accounts section from the main menu.
  2. On the left-side filters click Only next to the Tutors filter.
  3. Select the tutor and click the Assignments button at the top of this screen.
  4. A message will appear: What do you want to do with assignments?
  • Edit <Staff Member>'s assignments manually - This assigns Subject Areas that the staff member can help with. After selecting this option, click on the Tutor Assignments tab, search for their Subject Areas they teach, and select each one. Be sure to click the Save Changes button after assigning the staff subjects.
  • Copy assignments from another semester - Select this option to copy Subject Area Assignments from another Term that the staff member has helped with before. Courses can be added or removed after copying.
The MultiSelect option allows the admin to select multiple tutors whose assignments should be copied from the previous semester. While the list of assignments may need additions or retractions, it should save a great deal of time.
  • Import assignments from a different source - Subject Area Assignments can be imported from a CSV file. More information can be found in the ADX Imports and Exports section.
This video shows how to associate tutors with Subject Areas. Note that the selected tutor initially was associated with ALL courses, and was then assigned to only a few.

Note: This is the manual process to assign the Tutors to Courses but these associations can also be imported automatically via CSV files or copied from previous semesters.

Previous: Setting up Appointment settings | Administrator Quickstart | Next: Entering Staff Schedule