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Personal Settings


Home

This is the landing page after the user authenticates and enters Accudemia, The Home Screen can be highly customized by the administrators using different sections or widgets, examples of those widgets include Upcoming Appointments and Messages from the current user; News from all of your centers(the administrators enter this info), calendar availability and more: This screenshot is shown as an example; your Home Screen might look somewhat different depending on the configuration chosen by the administrators and the information related to your school and centers.

Homepage Widgets

Annoucements

This module allows users to see News and Announcements from the college and the centers. Some examples of relevant announcements that a College/Center might use could display the opening times, the upcoming events, or even the online links that students can use for their virtual walk-ins. (All of this is designed/configured by the administrator in the Control Panel.)

To create your College/Center News, do the following:

  1. Go to Administration > Control Panel > Announcements.
  2. Select the Center or College-level scope to view the newsfeed you want to manage in the pop-up window that appears.
  3. Write your news in the textbox. This section can include HTML source code or be edited via the built-in WYSIWYG* editor.
  4. Users now have the option to share Google Calendar's notifications as well, just by inputting the calendar ID in the provided space.


5. Click the Save Changes button to see the news displayed on the My Homepage section.

WYSIWYG is a tool where you can build content in a form that resembles its appearance when printed or displayed as a finished product

College News and Center News

This widget allows users to see the College News on the left side and Center News on the right. Some examples of relevant announcements that a College/Center might use could display the opening times, the upcoming events, or even the online links that students can use for their virtual walk-ins. (All of this is designed/configured by the administrator in the Control Panel > Announcements)

To create your College/Center News, do the following:

  1. Go to Administration > Control Panel > Announcements.
  2. Select the Center or College scope to view the newsfeed you want to manage in the pop-up window that appears.
  3. Write your news in the textbox. This section can include HTML source code or be edited via the built-in WYSIWYG* editor.
  4. Users now have the option to share Google Calendar's notifications as well, just by inputting the calendar ID in the provided space.


5. Click the Save Changes button at the top of the page to see the News displayed on the My Homepage section.

WYSIWYG is a tool where you can build content in a form that resembles its appearance when printed or displayed as a finished product

Upcoming Appointments and Messages

Users can Create New appointments, and Compose messages right on the Home Screen!

This panel is a widget showing on the left basic information about the user's upcoming appointments and on the right the messages received:

Appointments Panel:

  1. Schedule Appointment - Use this option to create a new appointment(s).
  2. View All - Use this option to go to the Appointment(s) list page.
Join Session Option: For online appointments that are about to start, a button shows “Join Session” a few minutes before the Appointment Start time so the student can click this button and access the online session.

For a step-by-step guide on how to create a new appointment, click on the link here: Center Attendance: Create New Appointment

Messages Panel:

  1. Compose - Use this option to create new messages.
  2. View All - Use this option to go to the Messages inbox page.
Click on any message to read/reply as needed
The Join Session button for online appointments will only be available a few minutes before the start time. This is configured in the Control Panel → Virtual Sessions section, and it should usually be around 10-15 minutes

To create the message, start typing the user's name. Accudemia will now display the user. You may proceed in selecting the desired user. By clicking the magnifying glass, you can filter between your contacts, everyone, members of a class, or groups. After selecting who the message is to and the subject, you may click send. Accudemia should go ahead and send you an email.

Example:


Tutor Schedule

This widget shows the selected center tutor's availability for today and how many appointments they currently have scheduled. There are several options you can select:

View by Tutor Today

This chart shows the availability of the tutors working today and the number of appointments for specific times during the day.

View by Tutor Week

This chart shows the availability of the tutors working this week and the number of appointments for specific days of the week.

View by Day

This chart shows the availability for the days of the week and the number of appointments for specific times during the day.

View by Service Today

This chart shows the availability for today based on specific services and times of the day.

View by Service Week

This chart shows the availability based on services this week and the number of appointments made.

View by Subject Area Today

This chart shows the availability for today based on specific subject areas and time slots.

View by Subject Area Week

This chart shows the availability based on subject area this week and the number of appointments made.

Manage Center

This widget shows the activity at the Center right now. You can see information related to the Waiting Line, who is currently having a session, and who recently signed out of sessions. If you want to see more details, you can click the option View All to access the Manage Center screen.

Today's Session Logs

This widget shows current information related to Session Logs, you can toggle the option to see Students Logs or Tutors Logs. You can manually create a new log by using the option + Log Session. If you want to see more details, you can click the option View All to access the Manage Session Logs screen.

Referrals

This widget shows current information related to Referrals. You can manually create a new Referral by using the + New Referral button. If you want to see more details, you can click the option View All to access the Manage Referrals screen. For each Referral, you can use action buttons to change their status and/or see more details.

Calendar

The calendar widget provides a clean and user-friendly interface for viewing events. This widget offers seamless integration with external Google Calendars for collaborative viewing. To link a calendar, navigate to Administration > Control Panel > Announcements and paste your shared calendar ID into the respective field.

This calendar will show to all users who have permission to view the calendar widget

Surveys

This widget shows current information related to Surveys. You can manually create a new Survey by using the + New Survey button. To see more details, you can click the option View All to access the Manage Survey screen. For each Survey, you can use the action buttons to start/stop a Survey from running, see details from a specific Survey, or make a copy/clone from a specific Survey.

Chart Visits

The Chart Visits Widget provides users with a detailed visualization of center activity and engagement metrics, including weekly visits, weekly session times, visits by hour, session times by hour, a visits heatmap, total visitors, total visits, total session time, and average session times. Users can identify patterns, trends, and user behaviors through interactive charts, heatmaps, and detailed metrics, helping them optimize their centers performance and engagement.

Across Semester Comparison

This widget allows selecting 2 terms in order to compare them in regards to Attendance and Appointments in an easy-to-read bar chart or data table.

Engagement Board Activity

The Engagement Board Activity Widget provides users with a snapshot of the most active and engaging content on the engagement board. It highlights top posters, the most popular posts, and trending posts, while offering easy access to the engagement board for deeper interaction. This widget is designed to boost user participation and keep operators informed of current activity trends.

Moderator

The Moderator Widget empowers engagement board operators with essential tools to manage and oversee community interactions effectively. This widget provides a centralized interface for viewing flagged posts, tracking reported users, and monitoring all moderator actions in real-time. With these features, operators can ensure compliance with community guidelines, maintain a positive environment, and respond promptly to issues.

Ticket Submissions

The Ticket Submission Widget streamlines the process of managing and tracking tickets within the system. It enables users to view created tickets, assigned tickets, and college-wide tickets while also allowing for the creation of new tickets. This widget provides an intuitive interface for efficient ticket management and improved workflow.

Upcoming Events

Users can now easily view upcoming events at a glance from their dashboard, eliminating the need to navigate through multiple pages. The widget is interactive; clicking on an event reveals additional details.

Checked Out Items

This widget lets students view their borrowed media items directly from their dashboard. The checked-out items widget displays item titles, locations, and due dates, helping students keep track of their items and remember return deadlines.

Upcoming Reservations

This widget lets users view their resource reservations up to 14 days in advance directly on their dashboard. The Upcoming Reservations widget displays key details such as the date, time, and resource name. Users can click the convenient “View All” button for additional information.

Book$mart

This widget provides up to 3 personalized book recommendations based on the student's enrolled courses and professors. Each listing features the book’s image, title, price, and associated course. The Book$mart widget prioritizes college-specific books and defaults to random listings if necessary. For more options, users can click the “View All” link to access the full Book$mart page.


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