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Offtimes
Purpose: To enter periods during which Centers are not open at the College-Level and when Tutors are not allowed to be scheduled as available at the Center-Level.
How to Access: Administration > Offtimes
Use this screen to define blocks of time when your college is closed and tutors are not allowed to be scheduled as working. You can define a regular weekly college schedule or exceptions such as school and public holidays.
Searching for Center Offtimes
At the right-hand side of the menu, there should be a section titled Search to search for a specific Center Offtime, by filtering the search you can find specific surveys based on these attributes:
- Center: This is the Location that you want to setup the off-times. Leave this set to the College-Level to set times that all the Centers at the College will not be available or select a Center or Classroom that you want to specify the off-times.
- Edit Mode: Edit mode has the following three options:
- Merged Mode - This is a combination of the Term Mode and Exceptions Only. To edit the off-times in this mode you have to choose the Week in which you are going to edit. Additionally, you have the option to display appointments.
- NOTE: In Merged Mode you cannot edit dates in the past while using this calendar edit mode.
- Term Mode - In this mode, you are allowed to edit the off-times for the entire Term/Semester. This is like the Locations normal “hours of operation”.
- Use Term mode to select the Term/Semester in which your tutor is available. You can schedule as Available, Not Available, Not Working, and Cleared using the Event Information.
- Exceptions Only - Use this mode to edit the off-times by setting exceptions to the “operating hours” on specific dates the Center, Classroom, or College will not be available.
- Week Of Select the week of the month you would like to view.
- Show Appointments: Check this option to view the appointments already scheduled for the dates selected.
Manage College or Center Off-times
- Click the Apply button to view and manage the off-times for the Location selected.
- You will see a pop-up window that allows you to set the event Scheduled as:
- Open
- Offtime
- Cleared
- To save this change you simply click the Save link at the bottom of this pop-up window. You'll now see the off-time highlighted in blue on the calendar.

Watch this short video on Offtimes
In this video, you can see an example of how to set off time every week (all weekends) and a particular day(12/31/2020).
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