This documentation refers to an old version of Accudemia 7.0 and has been replaced by Accudemia 9.0:
Accudemia 9.0 - Role Group Templates

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Role Group Templates

Purpose: This section is used to assign admin permissions to users that give them specific privileges within Accudemia.

How to Access: Administration > Advanced > Role Group Template

Default Role Group Templates

There are several system-generated Role Group Templates so you may choose to use these instead of creating your own custom Role Group Template:

  • Center Administrator: Can manage the settings of one center.
NOTE: The “Center Administrator” Role Group Template is very limited and may cause issues if they need access to modify users, courses, and other areas that are considered “college-level” since they are available to all users in the system. For that reason, you may want to make your own version of this role as explained in the next section.
  • College Administrator: Can manage all settings, users, and centers in the college.
  • Instructor Administrator: The user can create, edit, manage, and remove instructors.
  • Referral Administrator: The user can do all things regarding the referrals system.
  • Referral Issuer: The user can only create and update referrals.
  • Student Administrator: The user can create, edit, manage, and remove students.
  • Tutor Administrator: The user can create, edit, manage, and remove tutors.
  • Viewer - The user has a view-only look into all aspects of the system and can pull reports.
TIP: Click here to learn more about assigning them to a user.

Creating a New Role Group Template

Click on the  + New Role  button. A pop up menu should appear and you will then be able to enter the following:

  • Role Information:
    • Under Role Information you will be able to add the name you would like for the role.
  • Permissions:
    • Under Permissions is a list of roles (each with a description) you can choose from for the new role.

Once finished click the  Save Changes  to continue.

User Role Permissions

The following table shows the different User Roles. For example, Accudemia lets a College Administrator create and modify each different User Role permissions.

This icon represents College-level only settings.

# User Role Description Applies to...
1 SI Class Attendance Administrator Can manage the presences and absences of the students. Classrooms and Location Groups
2 Location Administrator Can manage all locations in the user's scope Centers, Classrooms and Location Groups
3 Student Sign Ins/Outs Can make manual Student sign in and sign outs (mass sign-ins) Centers and Location Groups
4 Tutor Sign Ins/Outs Can make manual Tutor sign-in and sign-outs (mass sign-ins) Centers and Location Groups
5 Account Administrator The user is allowed to perform college wide operations (buy AccuCredits and manage technical contacts) Centers and Location Groups
6 Appointments Administrator Can create and view appointments for all users. Centers and Location Groups
7 Assign Courses and Services to location Can assign Courses and Services to location Centers and Location Groups
8 Create Semesters Can create/edit semesters ImageCollege-level
9 Create Sign-In Stations Can create Sign In Stations for the school locations Centers, Classrooms and Location Groups
10 Create Surveys The user is allowed to create, edit and remove surveys. Centers, Classrooms and Location Groups
11 Edit Classes The user is allowed to create, edit and remove classes. Classrooms and Location Groups
12 Edit Subject Areas The user is allowed to create, edit and remove subjects for the whole college. ImageCollege-level
13 Edit Student Session Logs Can edit Student Session Logs. Centers and Location Groups
14 Edit Tutor Tasks The user is allowed to create, edit and remove tutor tasks for the whole college ImageCollege-level
15 Edit Tutor Schedules Can edit Tutor Schedules. Centers and Location Groups
16 Edit Tutor Session Logs Can edit Tutor Session Logs. Centers and Location Groups
17 Edit Offtimes Can edit place offtimes Centers, Classrooms and Location Groups
18 Edit Profile Questionnaire Can edit the profile questionnaire. ImageCollege-level
19 Edit Settings Can edit the Settings Centers, Classrooms and Location Groups
20 Edit Terminology Can edit the application terminology. Centers and Location Groups
21 Email Templates Editor Can edit the application terminology. Centers and Location Groups
22 Export Data Can export data college-wide ImageCollege-level
23 iAccu Administrator Can manage all iAccu devices of the college. Classrooms, Centers and Location Groups
24 Import Data Can import data college wide ImageCollege-level
25 Intake System Administrator Can manage the waiting lines in the Intake System. Centers and Location Groups
26 Manage Instructors The user is allowed to create, edit and remove only instructors. ImageCollege-level
27 Manage Students The user is allowed to create, edit and remove only students. College-level
28 Manage Tutors The user is allowed to create, edit and remove only tutors. This permission also controls access to add/edit/remove the Session Assessments. ImageCollege-level
29 Manage Person Groups Can create/edit Groups Centers, Classrooms and Location Groups
30 Manage System Administrators The user is allowed to create, edit and remove other **System Users**. But can only manage persons with the same or lower user rights. Centers, Classrooms and Location Groups
31 Referrals Administrator Can create/edit all options in the warning system (referrals) College-level
32 Referrals Issuer Can create, edit, close, re-open, change the follower, and add comments to a referral in the warning system ImageCollege-level
33 Send SMS The user is allowed to send SMS College-level
34 Take SI Class Attendance Can take attendance but not edit any class related information. Classrooms and Location Groups
35 View "Daily Viewer" section Can view the "Daily Viewer" for center attendance Centers and Location Groups
36 View "Who Is In" Can see currently signed in Students/Tutors Centers and Location Groups
37 View SI Class Attendance Reports Can only see reports which are related to SI Class attendance reports. Classrooms and Location Groups
38 View Student Lists Reports Can only see general reports that contains user lists. ImageCollege-level
39 View Administrative Reports Can see administrative reports ImageCollege-level
40 View Appointment Reports Can only see reports which are related to Appointments (e.g. Appointment Schedule) Centers and Location Groups
41 View Appointments Can only view appointments Centers and Location Groups
42 View (Center) Attendance Reports Can only see reports which are related to attendance tracking Centers and Location Groups
43 View Non-Anonymous Survey Results Can see reports for surveys including student data. Centers and Location Groups
44 View Registration Reports Can see all reports related to Registration (e.g. Student Registrations, Course Registrations) ImageCollege-level
45 View Security Role Reports Can see security role and permission reports ImageCollege-level
46 View Session Logs Can view session logs and tutoring/session assessment reports. Centers and Location Groups
47 View Statistical Reports Can only see general summarized reports Centers, Classrooms and Location Groups
48 View Visits Reports Can see all Reports related to visits (e.g. New Visitors, Visits History) Centers and Location Groups

Watch this short video on how to create a new role

In this short video, you can see creating a new Role Group Template labeled “Counselor”. And after saving the role it shows adding it to a user.


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