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Seminars

How to Access: Events > Seminars

Purpose: The ability to create seminars is based on your permissions. This is used to create, edit, and manage Seminars in AccuCampus.

Seminars Buttons


  • Create Seminar - This allows you to create a new Seminar. Please see explanation in next chapter.
  • Locations - Use to view/create Locations.
  • College Departments - View College departments.
  • View Class Schedules - View Class Schedules based on Instructor/Students/Locations.
  • Semesters - Use this to see info about Terms.
  • Session registration - This allows you to quickly register users for Seminars.
  • Services - This filters the current view of the Services .
  • Search Filter (Magnifying Glass) - This filters the current view of the Seminars on this screen to only show the Seminars that match the typed search criteria, please see details below.
Search Filter (Magnifying Glass)

Search(Magnifying Glass)

  • Search- Please use this option to search using text for Events.
  • Search-in- Please filter down the search above to a specific topic in Accucampus by selecting from this list.

Refine your search

  • Semester- Please refine the search by typing a specific Semester.

Seminar List Options

You'll notice on the right-hand side of every Seminar in this list you have a Delete button:

  • Delete - This option allows you to delete this User. A confirmation message will prompt you to confirm the deletion so that these are less likely to be deleted by accident.
If you do not see this option it may be based on your level or permissions set in AccuCampus.

Create New Seminar

In this section we can create any type of Seminars we want in AccuCampus.

General Information

  • Full Unique Code - Enter a Full Unique Code for the seminar. As with courses, this cannot match any other course within AccuCampus for the chosen semester.
  • Name -Enter a Name for the seminar. This displays to the user when they search for the seminar.
  • Semester - Please select the Semester information from the list.
  • College Department - If desired, select the College Department that the seminar will be associated with.
  • Group - This is an optional field used to group Seminars together. If desired, enter a Group for the seminar. This will associate a seminar with other seminars. This is useful for seminars with multiple sections and allows reports to be run on all of those sections without having to individually select them.
  • Details - This is an optional field to add extra information about the Seminar. Enter Details for the seminar. We recommend entering a description of the event or important information about the event in this space. This will display to users when they search for the seminar.

Schedule

  • Recurring Schedules - Enter a Schedule. The schedule could be recurring or one-time. You can add more than one of each. Please select this option to configure this Seminar periodically to a certain Day of the Week, at a certain Time of the Day and a determined Location. You can add several occurrences per week, For example, every Monday from 10 AM to 11 Am in the Computer Lab AND every Friday from 2 PM to 2:30 Pm in the Physics Lab.
  • One-time Schedule - Use this option to specify 1 or many One-time occurrences for this Seminar such as for Example 5/11/2020 at 2 PM, you can add more occurrences as needed by adding a new date and time.
To track attendance for this “seminar” you would need to create a Sign-in Station for the same location as you have set for the “seminar”



Attendance

Decide how early or late an attendee will be able to sign-in /out for the seminar.

  • Allow sign-in early by - Optional. Specifies how early the student is allowed to Sign-in prior to the Start of the seminar.
  • Allow sign-out late by - Optional. Specifies how late the student is allowed to Sign-in after the seminar Start time.
Even though it is not mandatory it is usually a good practice to set a margin of at least a few minutes for all the students to sign-in to Class/Seminar



Center Attendance

Decide if there is a required presence percentage in order for the attendance to count as present and if attendees are required to sign out.

  • Required Presence - Required. This allows specifying what is the percentage of the full time of the seminar the student has to be present to count as full presence.
  • Require user to Sign-out - Required. This allows specifying if participants in the seminar are required to sign-out.

Save the Seminar!

Click the Save button (at the bottom of this page).

Session registration

  • Seminars- Select the Seminar from the list.
  • Session Date- Select the date when the session takes place.
  • View Sessions- Click this button to show the Session info so you can add Users to it:



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