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Import Information

How to Access: Advanced Options > Import Information

Purpose: This page is used to import information to AccuCampus.

Options

  • View Past Imports - Use this option to see a list of previous Imports, clicking in the name of the import shows the Execution details.
  • View Documentation - This provides access to Documentation about the system.
  • Upload your Files - Select the type of information to be imported from the list and click the option: Upload a File to start the import job.


1-View Past Imports screen

Use this page to see previous import jobs.

  • Go back -This is a link to the previous page.
  • Refresh -Use this option to reload the page and refresh all data.
  • View Details- Use this option to see specific information from the current Import Job such as dates, times, status, and error-related information.



2-Documentation Screen

Use this page to read about how this process works for each “type” of documentation, you can also use this page to download our import tool, called Data Exchange Tool (ADX).

  • Download Data Exchange Tool - Click this link to download ADX, make sure your antivirus allows this download, and install the app.
  • View Help on Importing- Select a “type” of import from the list, a new area will appear with detailed information related to the steps and requirements to download such data.
Please make sure you read thoroughly the information, check the samples and understand the process before trying to import information, you have access to download the sample so you can compare it with your own data. Click here for details on Import Types and samples.

See here an example for Students-import:



3-Upload your files Screen

Make sure to use the column headings listed in order for the import to work. An example .csv is provided for each import which can be used as a starting point, if you finished reading the documentation then proceed to do the import.

  • Select import type - Select the import type from the list.
  • Upload file - Click this button to browse and select the CSV file associated with the import type selected.
After the upload process is finished you will be presented with a status for the upload



4-Accucampus Date Exchange Tool

  • Installing the App - Execute the file downloaded in the previous step and follow the wizard to install it, all options should be left as default.
  • Executing the App - Run the application you just installed and select Accucampus in the list of Applications:

Configuring the App - Accucampus Credentials .

  • Domain -Type in the Domain information.
  • Email -Type in an administrator email.
  • Password -Type in an administrator password.

Configuring the App - Import Options .

  • Import Type -Select what type of information you are importing (e.g. Users, Courses, Services ).
  • File Path -Use this field to select the path to the source CSV file containing the information.
  • Parameters -Use this field to specify Parameters (this is an advanced feature.).




Configuring the App - Save Import Script .

  • Save Batch File -Select where do you want to save the BATCH file that will be created (This is the file used to execute the import)



Configuring the App - Batch Script Creation .

  • Do you want to create a scheduled task to run this batch file -Please click Yes or No.


IF YOU SELECTED YES TO THE PREVIOUS STEP

Use a distinctive name on the Scheduled task that will be created.

Use this screen to specify how do you want to have the schedule done, select how often, and all other needed parameters.


If you click No the process will be over and you will have to use the BATCH file created in the previous step to run the import and/or use the file to do a Windows Scheduled task for executing such file regularly.


5-Uploading Profiles Pictures

To upload profile pictures, read Uploading Profile Pictures Script.


Watch a short video on how to upload a CSV file(this is a simple example) containing profile information to AccuCampus

In this example, we are uploading a very simple CSV file that contains information from 2 students:


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